Long Stratton Hirer Useful Information Pack
This pack contains information that we feel would be useful to support our
hirers when using the Village Hall. Please ensure that you read this information
before using the hall and comply with any instructions held within this
pack along with those within your Hire Agreement form.
Please also refer to our Health and Safety and Fire Safety Policies on our
website for more information regarding your responsibilities around these.
Alarm Instructions
Follow these instructions when using the alarm system for ease of use:
1. Hold the black side of the key fob to the left hand side of the Alarm
Panel to unset the alarm.
2. When exiting the Hall, hold the black side of the key fob to the left
hand side of the Alarm Panel and follow the instructions on the screen
to set the alarm. You have 30 seconds to leave the building once the
alarm is set.
3. Please ensure that you lock the exit door when leaving the hall for the
final time once the alarm is set.
Heating System
The heating is set to come on automatically 30 minutes prior to your hire
time. The temperature is set dependant on the activity taking place within
the hall (23-25 degrees for meetings, 21-22 degrees for moderate activity
and 15 -18 degrees for exercise or dancing type activities.)
If you wish for the temperature to be adjusted please contact us by phoning
or texting 07745517458 and we will adjust the temperature remotely. You
can also email vhtreasurer@gmail.com prior to your hire to agree the correct
temperature for you.
Rubbish & Cleaning
We are unable to store large amounts of rubbish at the hall so please ensure
that you take any rubbish home where possible. We do provide a bin in the
Ladies Toilets for nappies for your convenience but all other rubbish needs
to be removed from the property.
Within the Ladies toilets you will find a broom and mop if required, please
leave the hall in a tidy state and clean up any spillages. The hall is thoroughly
cleaned several times a week but we do appreciate our users keeping the
environment tidy as well.
Please do not use water on the main Village Hall floor as this needs to be
cleaned in a particular manner due to the fact it is a wooden floor.
Closure of windows and doors
When using the hall you will need to unbolt the fire exits to ensure that you
can escape the building if required, please ensure that you bolt these again
before you leave and close all windows and doors that are open.
There are instructions on the fire exit to the back of the hall as this door
can be temperamental so please follow these for assistance in how to lock
and close this door.
Please also turn off any lights to help keep our costs low and support the
environment as well. There are separate lights for the main hall and stage
so please be mindful to ensure that the stage lights are also switched off.
Equipment
We have plenty of chairs and tables you can use during your hire, these can
be found in the small room at the back of the hall, please place them back
in this room when you leave.
We have a fully equipped kitchen which you can use as part of your hire,
please ensure that you do not leave any food or drink in the fridge and
empty the kettles and tea urn of water when you leave to avoid nasty
smells for other hirers.
The hall is equipped with an electronic projector screen, if you wish to use
this facility please notify the Village Hall Bookings Clerk and instructions
can be provided to you. We also have wi-fi installed in the hall, again
please contact us if you require the code.
This pack contains information that we feel would be useful to support our
hirers when using the Village Hall. Please ensure that you read this information
before using the hall and comply with any instructions held within this
pack along with those within your Hire Agreement form.
Please also refer to our Health and Safety and Fire Safety Policies on our
website for more information regarding your responsibilities around these.
Alarm Instructions
Follow these instructions when using the alarm system for ease of use:
1. Hold the black side of the key fob to the left hand side of the Alarm
Panel to unset the alarm.
2. When exiting the Hall, hold the black side of the key fob to the left
hand side of the Alarm Panel and follow the instructions on the screen
to set the alarm. You have 30 seconds to leave the building once the
alarm is set.
3. Please ensure that you lock the exit door when leaving the hall for the
final time once the alarm is set.
Heating System
The heating is set to come on automatically 30 minutes prior to your hire
time. The temperature is set dependant on the activity taking place within
the hall (23-25 degrees for meetings, 21-22 degrees for moderate activity
and 15 -18 degrees for exercise or dancing type activities.)
If you wish for the temperature to be adjusted please contact us by phoning
or texting 07745517458 and we will adjust the temperature remotely. You
can also email vhtreasurer@gmail.com prior to your hire to agree the correct
temperature for you.
Rubbish & Cleaning
We are unable to store large amounts of rubbish at the hall so please ensure
that you take any rubbish home where possible. We do provide a bin in the
Ladies Toilets for nappies for your convenience but all other rubbish needs
to be removed from the property.
Within the Ladies toilets you will find a broom and mop if required, please
leave the hall in a tidy state and clean up any spillages. The hall is thoroughly
cleaned several times a week but we do appreciate our users keeping the
environment tidy as well.
Please do not use water on the main Village Hall floor as this needs to be
cleaned in a particular manner due to the fact it is a wooden floor.
Closure of windows and doors
When using the hall you will need to unbolt the fire exits to ensure that you
can escape the building if required, please ensure that you bolt these again
before you leave and close all windows and doors that are open.
There are instructions on the fire exit to the back of the hall as this door
can be temperamental so please follow these for assistance in how to lock
and close this door.
Please also turn off any lights to help keep our costs low and support the
environment as well. There are separate lights for the main hall and stage
so please be mindful to ensure that the stage lights are also switched off.
Equipment
We have plenty of chairs and tables you can use during your hire, these can
be found in the small room at the back of the hall, please place them back
in this room when you leave.
We have a fully equipped kitchen which you can use as part of your hire,
please ensure that you do not leave any food or drink in the fridge and
empty the kettles and tea urn of water when you leave to avoid nasty
smells for other hirers.
The hall is equipped with an electronic projector screen, if you wish to use
this facility please notify the Village Hall Bookings Clerk and instructions
can be provided to you. We also have wi-fi installed in the hall, again
please contact us if you require the code.
