Long Stratton Village Hall CCTV Policy
This policy works in conjunction with our Privacy Policy.
As of February 2020, CCTV has been installed within the Village Hall for the purpose of safety and
security and to reduce crime and antisocial activity. The cameras have been installed in order to
provide a safe and secure environment for members of the public and to prevent loss or damage
to the Hall.
The use of the CCTV system and
it’s associated images are governed by the General Data Protection Regulation (GDPR). This
policy outlines Long Stratton Village Hall’s use of CCTV and how it complies with GDPR.
The Village Hall Trustees comply with the Information Commissioners Office (ICO) CCTV Code of
Practice to ensure that it is used responsibly. This code of practice is published on the ICO
Website.
The CCTV system comprises of 3 cameras and a Digital Video Recorder covering some of the
carpark, the entrance from the car park, the lobby and the front entrance hall. CCTV images will
be automatically recorded on a secure, password protected control unit, and shall be
automatically deleted after a certain suitable period, usually 2 weeks, unless there is a valid
reason to securely hold these images for longer whilst any investigations take place.
CCTV cameras are only sited so they capture images relevant to the purposes for which they are
intended. Other than for routine testing purposes, real time CCTV images will not be monitored unless it is thought that a incident is happening at that time and recorded CCTV images will normally be accessed by authorised personnel only in the event
of a qualifying incident or during routine system testing.
Access to any recordings is limited to the Trustees, the Police, our Insurance Company loss
adjustors (if required) and other parties for the purposes of our security and safety only. At all
times precautions will be taken to protect the rights of the people whose images have been
recorded.
Please note that the system does not have any sound recording capability. Individuals may apply
for CCTV footage to be reviewed when a crime or incident has occurred and there is a reasonable
likelihood that the event or incident was captured by the CCTV system. Any requests to access
images can be made in writing to the Village Hall Committee using the Contact Us form on our
website or via email to [email protected], these requests include Subject
Access Requests as part of GDPR and any requests will be reviewed in line with this policy and
full reasons will be provided if any request is declined.
Notices are displayed outside of the building to inform people of the presence of the CCTV
system. Peter Smith can be contacted on 07745 517458 with regards to the CCTV and it’s use
and will handle any concerns or complaints regarding the system.
February 2020
This policy works in conjunction with our Privacy Policy.
As of February 2020, CCTV has been installed within the Village Hall for the purpose of safety and
security and to reduce crime and antisocial activity. The cameras have been installed in order to
provide a safe and secure environment for members of the public and to prevent loss or damage
to the Hall.
The use of the CCTV system and
it’s associated images are governed by the General Data Protection Regulation (GDPR). This
policy outlines Long Stratton Village Hall’s use of CCTV and how it complies with GDPR.
The Village Hall Trustees comply with the Information Commissioners Office (ICO) CCTV Code of
Practice to ensure that it is used responsibly. This code of practice is published on the ICO
Website.
The CCTV system comprises of 3 cameras and a Digital Video Recorder covering some of the
carpark, the entrance from the car park, the lobby and the front entrance hall. CCTV images will
be automatically recorded on a secure, password protected control unit, and shall be
automatically deleted after a certain suitable period, usually 2 weeks, unless there is a valid
reason to securely hold these images for longer whilst any investigations take place.
CCTV cameras are only sited so they capture images relevant to the purposes for which they are
intended. Other than for routine testing purposes, real time CCTV images will not be monitored unless it is thought that a incident is happening at that time and recorded CCTV images will normally be accessed by authorised personnel only in the event
of a qualifying incident or during routine system testing.
Access to any recordings is limited to the Trustees, the Police, our Insurance Company loss
adjustors (if required) and other parties for the purposes of our security and safety only. At all
times precautions will be taken to protect the rights of the people whose images have been
recorded.
Please note that the system does not have any sound recording capability. Individuals may apply
for CCTV footage to be reviewed when a crime or incident has occurred and there is a reasonable
likelihood that the event or incident was captured by the CCTV system. Any requests to access
images can be made in writing to the Village Hall Committee using the Contact Us form on our
website or via email to [email protected], these requests include Subject
Access Requests as part of GDPR and any requests will be reviewed in line with this policy and
full reasons will be provided if any request is declined.
Notices are displayed outside of the building to inform people of the presence of the CCTV
system. Peter Smith can be contacted on 07745 517458 with regards to the CCTV and it’s use
and will handle any concerns or complaints regarding the system.
February 2020
